Sole Source Justification Letter Sample

Welcome to our article on Sole Source Justification Letter Sample. Below, you will find examples of Sole Source Justification Letter Samples that you can use as a reference and customize as needed for your specific situation.

Explanation of Paint Point for Sole Source Justification Letter Sample

When making a purchase from a sole source vendor, it is essential to provide a Sole Source Justification Letter to explain the reasons behind selecting this vendor. This letter serves as a formal justification for why a competitive bidding process was not used and why the chosen vendor is the only option available.

Ensure transparency in the procurement process
Provide a clear rationale for selecting a sole source vendor
Document the decision-making process
Comply with organizational policies and procedures

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Example of Sole Source Justification Letter Sample

Dear [Recipient’s Name],

I am writing to provide justification for selecting [Vendor Name] as the sole source vendor for our upcoming project. After careful consideration and evaluation of available options, it has become apparent that [Vendor Name] is the only vendor capable of meeting our specific requirements within the desired timeframe.

Our decision to choose [Vendor Name] was based on their unique expertise in [specific area], proven track record of delivering high-quality products/services, and their ability to tailor their offerings to our project needs. Additionally, their competitive pricing and exceptional customer service further solidified our choice.

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By selecting [Vendor Name] as the sole source vendor, we believe we are ensuring the success of our project while maintaining efficiency and cost-effectiveness. We are confident that their involvement will result in a successful outcome that aligns with our organizational goals.

Sincerely,

[Your Name]