Social Security No Match Letter Sample

Are you looking for a Social Security No Match Letter Sample to help address discrepancies in your employees’ records? Below, you will find examples of Social Security No Match Letter Samples that you can use and customize as needed.

Understanding the Issue

When an employer receives a Social Security No Match Letter from the Social Security Administration (SSA), it means that the information provided by an employee does not match the data in the SSA’s records. This discrepancy can occur due to various reasons such as misspelled names, incorrect Social Security numbers, or name changes that were not updated.

Failure to address these discrepancies can result in penalties and legal consequences for the employer.
It is essential to resolve these issues promptly to ensure compliance with federal regulations.

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Example of Social Security No Match Letter Sample

Dear [Recipient’s Name],

We are writing to inform you that the Social Security Administration has flagged a discrepancy in the Social Security information provided by our records for employee [Employee’s Name]. According to the SSA’s records, the Social Security number provided does not match their records.

To address this issue, we kindly request that you review the information provided and make any necessary corrections. Please ensure that the Social Security number matches the employee’s name as it appears on their Social Security card. Once the corrections have been made, please inform us so that we can update our records accordingly.

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If you have any questions or require further information, please do not hesitate to contact our HR department at [Phone Number] or [Email Address]. We appreciate your prompt attention to this matter.

Sincerely,

[Your Name]

[Your Title]