Single Source Justification Letter Sample

Are you looking for a Single Source Justification Letter Sample to help streamline your procurement process? Look no further! In this article, we provide examples of Single Source Justification Letter Samples that you can use and modify as needed.

Explanation of Single Source Justification Letter Sample

When it comes to procurement, sometimes it is necessary to justify why a particular vendor was selected as the sole source for a product or service. This could be due to various reasons such as:

• The vendor is the only one who can provide a specific product or service
• The vendor has unique expertise or technology that is essential for the project
• The vendor has a proven track record of delivering high-quality results

Example of Single Source Justification Letter Sample

Dear [Recipient’s Name],

I am writing to justify our decision to select [Vendor Name] as the sole source for [Product/Service]. After careful consideration and evaluation, we have determined that [Vendor Name] is the most suitable supplier for our needs due to the following reasons:

Firstly, [Vendor Name] is the only supplier who can provide us with the unique product/service that meets our specific requirements. Their expertise in this area is unmatched, and we believe that their solution will help us achieve our project goals effectively.

Secondly, [Vendor Name] has a proven track record of delivering high-quality results for similar projects in the past. We are confident in their ability to meet our expectations and deliver the project on time and within budget.

Lastly, after conducting a thorough market analysis, we have determined that [Vendor Name] offers the most competitive pricing for the product/service without compromising on quality. This makes them the most cost-effective option for our organization.

Thank you for considering our justification for selecting [Vendor Name] as the sole source for [Product/Service]. Should you require any further information or clarification, please do not hesitate to contact me.

Sincerely,

[Your Name]
[Your Title]