Human Resources Warning Letter Sample

Welcome to our article on Human Resources Warning Letter Sample. Below you will find examples of warning letters that can be used by HR professionals to address various issues in the workplace. Feel free to modify these samples as needed to suit your specific situation.

Understanding the Need for Human Resources Warning Letter Sample

Dealing with employee misconduct or performance issues can be a challenging task for HR professionals. In such situations, a warning letter can serve as a valuable tool to communicate concerns, set expectations, and document the conversation for future reference. Here are some common scenarios that may require the use of a warning letter:

Repeated tardiness or absenteeism
Violations of company policies
Subpar performance or failure to meet targets
Behavioral issues such as insubordination or harassment

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Example of Human Resources Warning Letter Sample

Dear [Recipient’s Name],

This letter serves as a formal warning regarding your recent pattern of tardiness. As outlined in the company’s attendance policy, employees are expected to arrive at work on time and adhere to their scheduled shifts. Your consistent late arrivals have had a negative impact on team productivity and morale.

We understand that unforeseen circumstances may arise, but it is crucial that you make every effort to arrive punctually moving forward. Failure to improve your attendance record may result in further disciplinary action, up to and including termination of employment.

Please take this warning seriously and make the necessary adjustments to ensure that you are meeting the expectations set forth by the company. If you have any questions or concerns, please do not hesitate to reach out to me or your immediate supervisor.

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Sincerely,

HR Manager