Collection Letter Sample For Medical Office

Are you looking for a Collection Letter Sample For Medical Office? In this article, we will provide you with examples of collection letters that can be used in a medical office setting. Feel free to modify these samples as needed to suit your specific needs.

Addressing Late Payments in a Medical Office Setting

One common challenge faced by medical offices is dealing with late payments from patients. Sending a collection letter can be an effective way to remind patients of their outstanding balance and encourage them to make a payment. Here are some key points to consider when crafting a collection letter for a medical office:

• Clearly state the patient’s name and account number
• Specify the outstanding balance and due date
• Provide payment options and instructions
• Mention any consequences of non-payment
• Include contact information for the office

Example of Collection Letter Sample For Medical Office:

Dear [Patient’s Name],

We hope this letter finds you well. We want to bring to your attention that there is an outstanding balance of $200 on your account (Account Number: XXX-XXX). This balance is for services rendered on [Date].

We kindly request that you make a payment towards this balance by [Due Date]. You can make a payment online through our patient portal or by visiting our office during business hours. If you have any questions about your bill or need assistance, please do not hesitate to contact our billing department at [Phone Number] or [Email Address].

Failure to make a payment by the due date may result in additional fees or collection actions. We value your business and want to work with you to resolve this matter promptly.

Sincerely,

[Your Name]